Notice to the Members of the Traverse City Rotary Club
A Special Meeting of the Membership is called for Tuesday, August 22, 2017
12:15 p.m. at the Traverse City Golf & Country Club
The purpose of the Special Meeting is to request approval by the Members for amendments to the bylaws of the Traverse City Rotary Club, Rotary Charities of Traverse City and Rotary Camps & Services.
In accordance with the bylaws, copies of each of the proposed amendments are below.
Rotary Charities and Rotary Camps & Services
The Board of Trustees of each of these organizations is proposing identical amendments to each organization’s bylaws, Article III, Section 2. Members of the Board: Qualifications
- Reduce the qualification requirement for numbers of years in the TC Noon Rotary Club from 5 years down to 3 years.
- Drop the requirement that the Presidential Appointee to the Boards of Rotary Charities and Rotary Camps & Services be a member of the Rotary Club Board, as long as there is already a current Club Board Member on that respective board.
Article III, Section 2. Members of the Board; Qualifications. The Board of Trustees shall consist of ten (10) Memberspersons, . Oone (1) of whomTrustee shall be an ex-officio member , with votinge rights, who shall be the President of the Rotary Club or such President’s designee, which may be: (i) the President Elect;, or (ii) any other member of the Rotary Club Board of Directors; or (iii) any other voting Member of the Rotary Club in good standing for not less than three (3) years as of the date of appointment in the event that another member of the Rotary Club Board of Directors is then serving an elected term on the Board of Trustees. The remaining nine (9) Members Trustees shall be voting Members of the Rotary Club, in good standing for not less than five three (53) years as of the date elected to the office. In any event, at all times the Board of Trustees shall consist of at least one (1) person who is also a member of the Rotary Club Board of Directors.
Article III, Section 2. Members of the Board: Qualifications. The Board of Trustees shall consist of ten (10) persons. One (1)Trustee shall be an ex-officio member with voting rights, who shall be the President of the Rotary Club or such President’s designee, which may be (i) the President Elect; or (ii) any other member of the Rotary Club Board of Directors; or (iii) any other voting Member of the Rotary Club in good standing for not less than three (3) years as of the date of appointment in the event that another member of the Rotary Club Board of Directors is then serving an elected term on the Board of Trustees. The remaining nine (9) Trustees shall be voting Members of the Rotary Club in good standing for not less than three (3) years as of the date elected to office. In any event, at all times the Board of Trustees shall consist of at least one (1) person who is also a member of the Rotary Club Board of Directors.
Rotary Club
The Board of the Rotary Club is recommending the following changes to Article II, Sections 1 and 2 of the Bylaws, which extends the term of service for the voluntary Club Secretary from two (2) to three (3) year and provides for the nomination of 6 candidates for the Board.
Article II - Election of Directors and Officers
Section 1. The officers of this club shall be the President, President-Elect, Immediate Past-President, Club Secretary, Club Treasurer and six Directors. The President-Elect and three Directors shall be elected annually assuming their respective offices July 1. At the completion of the term of President-Elect, the person so serving shall succeed to the office of President for the ensuing year. The Club Secretary shall be elected every two (2) three (3) years, and shall assume the office on the July 1 immediately following his or her election. The Club Treasurer shall be appointed by the President and confirmed by the Board of Directors. The Club Secretary and Club Treasurer may select assistance an assistant as approved by the Board of Directors.
The President, President-Elect, Immediate Past-President, and Club Treasurer shall hold office for one year. The Club Secretary shall be elected for a three (3) year term. and Directors shall be elected to two-year terms. and until successors are elected. After serving one term, no Director shall be eligible for re-election until at least one year’s absence from the Board.
Section 2. No later than November 1 of each year, the President shall appoint a nominating committee, consisting of five Past Presidents, not more than two of whom have served on this committee the previous year. It shall be the duty of this committee to present to the club two weeks prior to the annual meeting a slate of candidates for the President-Elect, Club Secretary (every two (2) three (3) years), and Directors, each of whom has consented to serve if elected. The nominating committee shall present at least one candidate for President-Elect and Club Secretary, and at least one name for each vacancy among the six (6) candidates for the Board of Directors. Additional nominations may be taken from the floor if any person so nominated has agreed to serve prior to such nomination.
Each club member present at the annual meeting shall vote for each office. In the event of a tie vote, each member present shall recast a ballot on the tied candidates only.
Section 3. In the event of a vacancy in the office of President, the President-Elect shall succeed to the office immediately and serve the remainder of the term in addition to the year elected. Any other vacancy in the office or on the Board shall be filled by Board action.